Update - Vulnerable Sector Police Checks

posted Jun 25, 2019, 4:58 PM by Tania Gamache

Dear Parents/Guardians,

Please see below for an important update regarding Vulnerable Sector Checks for School Volunteers 2019-2020.

Offence Declarations for Existing Volunteers

Volunteers that have submitted their Vulnerable Sector Check, and are listed on our school’s Volunteer List, will have the opportunity to “renew” their volunteer status in September 2019.  OCSB Volunteer Services will contact volunteers by email, with a link to submit an Offence Declaration. Once we receive the OFD, the volunteer will be added to our school’s volunteer list for the 2019-2020 school year.

At St. Thomas More, our volunteers help us to learn in the classroom, play in the field, and explore our neighbourhood.  Although our school is fortunate to have an active volunteer base, we always encourage “new recruits” to participate in our school community!

The OCSB asks that all volunteers submit a Level 3 - Vulnerable Sector Check (VSC) from the Ottawa Police Service (OPS).  If you hold a current VSC (completed within the last 12 months), you are welcome to submit this in order to volunteer at our school.

If you do not have a current VSC, and would like to volunteer at our school next year, please follow these steps:

  • Visit ottawapolice.ca/RecordChecks to obtain a VSC using OPS’s convenient online process.  Currently, electronic applications are being returned within a week.

  • Upload the Volunteer VSC Request Letter to the website in order to waive the application fee.

  • Submit your VSC: Electronic VSCs (pdf document emailed from OPS) can be forwarded to Volunteers@ocsb.ca; Paper imprinted VSCs can be brought to St. Thomas More so that staff may verify the police imprint, before returning your original document back to you.  Please note that paper copies can only be brought to the school until June 27th. During the summer months, please forward your hard copy VSCs to the Volunteer Services office at the OCSB (570 West Hunt Club Road, Nepean, K2G 3R4).

Please note:  we anticipate that the Ottawa Police Service will cancel their application fee waiver shortly, and will begin charging a flat fee of $20 for completing VSCs for volunteers.  Please consider applying for a VSC before the change in fee structure is finalized.

If you have any questions concerning the Volunteer Program please contact Volunteers@ocsb.ca, or call 613-224-2222 ext. 2506.

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